ALLEN TOWNSEND NOTARY

Hugh Robert Allen Townsend Notary Public

1. New Kings Court Tollgate Chandlers Ford Eastleigh SO53 3LG (07790 351 523) and
2. 35 Hyde Abbey Road, Winchester Hamshire SO23 7DA (07790 351 523)

The service provided by me is that of a Notary Public carrying out all permitted notarial activities including, where appropriate, arranging legalisation of documents and sending them to their final destination.  An essential part of a Notary's role is to maintain and keep records. You can find details of how I handle your data on my website:  www.allen-townsend-notary-hampshire.co.uk

Price:

The fee for this transaction will be based on my hourly rate of £400 subject to a usual minimum fee of £140, plus disbursements.

The fee charged may include time spent on preliminary advice, drafting and preparation time, making and receiving telephone calls, correspondence written and received in all formats, arranging legalisation and record keeping.

Some documents require legalisation before they will be accepted for use in the receiving jurisdiction by obtaining an apostille through the UK Foreign Commonwealth & Development Office and, for some countries, additional legalisation is required through the relevant embassy or consulate. I will advise you of the cost of legalisation either before or as soon as possible after we meet.

My fees are not subject to VAT.

Payment can be made by cash or cheque made payable to H.R.A. Townsend or ideally by direct bank transfer (I do not accept cards).

Payment of my fee and disbursements is due when the document has been prepared which I may retain pending payment in full.

Occasionally unforeseen or unusual issues arise during the matter which may result in a revision of my fee estimate.  Examples of this could include where additional documents are required to be notarised, additional translations or legalisations are needed to meet the requirements of the receiving jurisdiction, third party fees are adjusted to reflect external factors such as fuel price changes and so on. I will notify you of any changes in the fee estimate as soon as possible. 

Service Information.

Each notarial matter is different, and the requirements and timescales will vary according to whether the client is a private individual or a company and according to the processing times of third parties such as the Foreign Commonwealth & Development Office, legalisation agents, translating agencies and couriers, etc.  Some of the typical key stages include:

1. Receiving and reviewing the documents to be notarised together with any instructions you may have received.
2. Liaising with your legal advisors or other bodies to obtain the necessary

Documentation to deal with the document (e.g. information from Companies House or foreign registries, powers of attorney etc)

1. Checking the identity, capacity and authority of the person who is to sign the document.
2. If a document is to be certified, checking with the issuing authorities that the document/award is genuine. In the case of academic awards, this would entail

checking with the appropriate academic institutions. 

1. Meeting with the signatory to verify their identity and to ascertain that they understand what they are signing and that they are doing so of their own free will and ensuring that the document is executed correctly.
2. Drafting and affixing or endorsing a notarial certificate to the document.
3. Arranging for the legalisation of the document as appropriate.
4. Arranging for the storage of copies of all notarised documents in accordance with the requirements of the Notarial Practice Rules 2019.

Redress

I am insured under the professional indemnity policy for at least £1,000,000.

Complaints and Regulatory Information.

1. My notarial practice is regulated through the Faculty Office of the Archbishop of Canterbury:

            The Faculty Office

            1, The Sanctuary

            Westminster

            London SW1P 3JT

Telephone 020 7222 5381                      

Email Faculty.office@1thesanctuary.com   

Website www.facultyoffice.org.uk

2. If you are dissatisfied about the service you have received, please do not hesitate to contact me.

3. If we are unable to resolve the matter you may then complain to the Notaries Society of which I am a member, who have a Complaints Procedure which is approved by the Faculty Office.  This procedure is free to use and is designed to provide a quick resolution to any dispute.

4. In that case please write (but do not enclose any original documents) with full details of your complaint to: 

            The Secretary of The Notaries Society

            P O Box 876

            Chichester PO19 9ZH

Email secretary@thenotariessociety.org.uk

If you have any difficulty in making a complaint in writing, please do not hesitate to call the Notaries Society/the Faculty Office for Assistance.

5. Finally, even if you have your complaint considered under the Notaries Society Approved Complaints Procedure, you may at the end of that procedure, or after a period of 8 weeks from the date you first notified me that you were dissatisfied, make your complaint to the Legal Ombudsman,

If you are not happy with the result:

            Legal Ombudsman

            PO Box 6167

            Slough SL1 0EH

Tel: 0300 555 0333                    

Email: enquiries@legalombudsman.org.uk         

Website: www.legalombudsman.org.uk

6. If you decide to make a complaint to the Legal Ombudsman you must refer your matter to the Legal

Ombudsman within one year from the act/omission or within one year from when you should reasonably have known there was cause for complaint.